How do you get rid of your paper invoices? Digitise your purchase and sales invoices in 4 simple steps.

1. Your invoices always and everywhere available

Digital documents are more durable, accessible and flexible than paper documents. So whether you want a document reviewed, approved or signed, a digital workflow makes this easily possible. No more paper invoices circulating between different departments in the organisation. 

Thanks to the cloud, you and your employees can work from any location. No problem with working from home, your invoices are available anywhere.

With Robaws, booking documents (invoices, work orders and quotations) come together in one system and are seamlessly processed in the financial administration. Invoices can also be easily circulated around the organisation for the desired approval and can be found quickly and easily in the digital archive.

2. Invoices in no time thanks to pre-made templates and OCR

Create your sales invoices in no time thanks to the pre-made templates. Automatically add useful documents and certificates such as a 6% VAT certificate and invoice the way you want: from a quotation, project or time registration. A structured message for payment is created automatically. You can also send invoices directly to your accountant at the push of a button. Handy!

Processing your purchase invoices manually is no longer necessary. This also avoids mistakes.
The OCR function allows you to read the document with your purchase invoice into our software. The fields are automatically filled in by scanning the document. It doesn't get any easier than this.

3. More projects thanks to tenders approved faster

Your customers can sign the offers online and you are notified directly by our system. Signing can even be done with a smartphone, Robaws makes it as easy as possible for your prospects.

Sharon: "Going to your accountant with a stack of invoices a few days before the end of a quarter is never a good idea: timely adjustments are often difficult, which means that the administration is not always 100% flawless. With digital administration, you maintain control more easily and save a huge amount of time in the process."

4. Error-free billing, maintain final control.

Thanks to the approval flow within Robaws, you remain in control at all times. For your purchase invoices, specify who must first approve them for each supplier before payment is made. Quickly check the project, is it in order? Give your feedback quickly and easily. It is also possible to activate the approval flow automatically when you send your invoice to your Robawsbox.

In a digital approval flow, you can make the approval accessible only to those who really need to see it. This also prevents documents from being left on a printer or desk or getting lost among other documents.

All digitised documents are stored in memory. No need to provide storage space, rent storage space or copy invoices several times to keep them in different folders. Thus, digitising invoices is synonymous with saving costs and time.